2013 Deerfield Fair Vendor's Letter-Please Read!
Richard Heon, Concession Supervisor
Kim Black, Office Assistant, Concessions
REMINDER: 2014 Vendor payments due by April 1st!
2014 Vendor Application (must be completed for consideration)
If you are interested in becoming a vendor on our fairgrounds, please complete and mail the above application to the Deerfield Fair Association, P.O. Box 156, Deerfield, NH 03037. As space becomes available, the supervisor of Concessions will review applications. We are always looking for NEW, EXCITING and DIFFERENT kinds of vendors who offer something "unique" to our fair.
POTENTIAL NEW VENDORS: Please do not send money with application. If you are accepted, we will call you and then follow up with a contract. Submitting an application does not guarantee a vendor spot. If your application is chosen, the Concessions Office will call and DISCUSS a potential contract. If both parties are in agreement, a contract will be mailed to you. Due to the fact that the Concessions Office receives hundreds of applications, we cannot accommodate everyone who applies.
DELIVERIES: All deliveries must be made prior to 7:00 AM. NO vehicles are allowed to move on the fairgrounds after that time and may not move again until security deems it safe. Each concessionaire/vendor will be issued an E-GATE sticker from the Concessions Office (Administration Office does not have E-GATE stickers). The Administration Office CAN NOT accept ANY delivery for a vendor and it will be refused. A service announcement will take place to inform all vendors that UPS/Fed Ex is on the grounds - the vendor MUST come to the office to accept the package(s) - NO EXCEPTIONS
2013 CONCESSION SPACE RATES: (SPACE IS FIGURED ON APPROX. 10' FRONTAGE) OUTSIDE/NON-FOOD SPACE -$30.00 PER FOOT; INSIDE SPACE - $35.00 PER FOOT; WORKING CRAFTS SECTION - $15.00 PER FOOT; FOOD CONCESSIONS (ALL AREAS) - $35.00 PER FOOT; LOWER LEVEL EXHIBIT BUILDING, COMMERICIAL AGRICULTURAL BUILDINGS 1 & 2 - $20.00 PER FOOT (OUTSIDE WALLS) - $25.00 PER FOOT (CENTER AISLE, MEASURED 1 SIDE ONLY)
ELECTRICAL CHARGES: 110 Volt N/C; 21+AMP $60.00; 31+ AMP $100.00; and 51+AMP $225.00
INSURANCE: All Concessionaires/Vendors must provide the Deerfield Fair Association with a Certificate of Insurance with limits of $1,000,000.00 combined single limits, to include product liability AND must name the Deerfield Fair Association as additional insured. Contact Kathleen Bilodeau at USI Insurance @ 603-665-6124 or email her at Kathy.Bilodeau@usi.biz if you need to purchase insurance. No booth will be allowed to open without insurance coverage. Vendors seeking to purchase through USI Insurance MUST have application in by September 17. USI only accepts a money order or cashier's check (NO PERSONAL CHECKS).
PASSES: All monetary vendor contracts that are PAID IN FULL before the start of the annual fair will receive the equivelant of two-four day passes (8 one day passes) at no charge (part of your paid monetary contract). Vendors will receive these passes once they have CHECKED INTO THE CONCESSIONS OFFICE BEFORE THE START OF THE FAIR. NO passes will be mailed. NO REFUNDS or REPLACEMENT passes will be issued. Additional passes are available at the administration office at a cost of $8.00 per one-day pass. Deerfield Fair reserves the right to limit quantity. All vendors entering the fairgrounds must have a pass.
CAMPGROUND: A Campground is set aside for vendors (and the public) outside the fence of the fairgrounds. Cost is $30.00 per night with water and electricity; $20.00 per night for dry camping. Vendors may camp inside the fairgrounds during the fair for $500.00. Deerfield Fair contracts with a septic service that will serve your unit as well as a RV repair service for any other RV emergencies. Please see Forms and Information