DEERFIELD FAIR OCTOBER 1-4, 2015
2014 Deerfield Fair Vendor's Letter-Please Read!
REMINDER: 2015 Vendor payments due by April 1st!
Vendor Application (must be completed for consideration)
If you are interested in becoming a vendor on our fairgrounds, please complete and mail the above application to the Deerfield Fair Association, P.O. Box 156, Deerfield, NH 03037. As space becomes available, the supervisor of Concessions will review applications. We are always looking for NEW, EXCITING and DIFFERENT kinds of vendors who offer something "unique" to our fair.
ITEMS PROHIBITED FOR SALE: guns, knives, pornographic material, offensive material, dangerous or unsafe items, projectiles, sling shots, lasers, stink bombs, party poppers, silly string, string snaps, and nuisance items. It is at the discretion of the Concessions Department to prohibit any other items deemed inappropriate.
POTENTIAL NEW VENDORS: Please do not send money with application. Submitting an application does not guarantee a vendor spot. The Concessions Office will call and discuss a potential contract if the space becomes available. If both parties are in agreement a contract will be mailed to you. Due to the fact that the Concessions Office receives hundreds of applications we are not able accommodate everyone who applies.
CONCESSION SPACE RATES: (SPACE IS FIGURED ON APPROX. 10' FRONTAGE) OUTSIDE/NON-FOOD SPACE -$30.00 PER FOOT; INSIDE SPACE - $35.00 PER FOOT; WORKING CRAFTS SECTION - $15.00 PER FOOT; FOOD CONCESSIONS (ALL AREAS) - $35.00 PER FOOT; LOWER LEVEL EXHIBIT BUILDING, COMMERCIAL AGRICULTURAL BUILDINGS 1 & 2 - $20.00 PER FOOT (OUTSIDE WALLS) - $25.00 PER FOOT (CENTER AISLE, MEASURED 1 SIDE ONLY)
Effective 2015 all* concessions will be charged for any and every connection to electricity. The pay rate for each connection will be as follows:
20 Amp 120V @ $60.00
30 Amp 120V @ $75.00
30 Amp 208V @ $150.00
50 Amp 208V @ 225.00
The use of generators is prohibited & all vendors with permanent buildings will be required to install, at vendor’s own expense, an electrical “quick disconnect” no later than opening day of the Deerfield Fair.
INSURANCE: All Concessionaires/Vendors must provide the Deerfield Fair Association with a Certificate of Insurance with limits of $1,000,000.00 combined single limits, to include product liability AND must name the Deerfield Fair Association as additional insured. Contact Kathleen Bilodeau at USI Insurance @ 603-665-6124 or email her at Kathy.Bilodeau@usi.biz if you need to purchase insurance. No booth will be allowed to open without insurance coverage. Vendors seeking to purchase through USI Insurance must have application in by September 15. USI only accepts a money order or cashier's check.
PASSES: Vendors will be provided eight (8) one-day admittance passes per monetary contract. Additional passes are available to Vendors from the Admissions Office at a discounted rate of $8.00 per one-day pass. To obtain additional passes you must ask the Concessions Office for a Passes Stub and bring that stub with you to the Administration Office(discounted tickets for vendors will not be available at the gate).
DELIVERIES: Vendors will be provided one (1) E pass per contract. This pass allows a vehicle on the grounds strictly for loading and unloading. All cars must be off the grounds prior to the start of the Fair at 8:00am and will not be allowed on until the close of the fair.
CAMPGROUND: A Campground is set aside for vendors (and the public) outside the fence of the fairgrounds. Cost is $30.00 per night with water and electricity; $20.00 per night for dry camping. Vendors may camp inside the fairgrounds during the fair for $500.00. Deerfield Fair contracts with a septic service that will serve your unit as well as a RV repair service for any other RV emergencies. Please see Forms and Information.